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If you have a large number of
employees requesting time off for some reason (IE during the holiday
season), there may not be enough available employees to cover all of the
required shifts. When this happens, a message box will be displayed
informing you of the shifts which were not covered. |
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A second message box will be
displayed immeadiately thereafter asking if you would like assistance
finding people to cover the required shifts.
Clicking yes will load the Solution Generator window. |
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The Solution Generator is a
powerful utility which will assist you in finding available employee to
cover all required shifts. The window consists of the following components: |
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The Problems list displays a list
of all of the sections which were not covered. Clicking on a problem will
show you a list of potential solutions, as illustrated below: |
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The list of solutions is ordered
by likliness of acceptance. In other words, you are more likely to like the
solutions at the top of the list then those at the bottom. This is not to
say, however, that the options on the bottom of the list will always be
preferable over those on the top. For that reason, it is suggested that you
review all of the available solutions and select the one that is most
advantageous to the resolution of the particular problem. |
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There are several options that the
Solution Generator can use to create solutions. Depending on the
circumstances and your personal preferences, some options may be more
beneficial then others at different times.
- Option 1 will force the computer to display solutions that correspond
to employee requests for time off and other temporary alterations in
employee availability. In other words, solutions that will prevent an
employee from getting the time off that they requested will not even be
displayed.
- Option 2 will completely ignore temporary alterations in employee
availability and rely completely on their permanent availability
information. In other words, all requests for time off will be ignored and
only solutions based on permanent availability information will be
displayed.
- Option 3 combines both options 1 and 2. This options will likely be a
better choice then option 2 on most occasions, as it will attempt to show
you solutions that will ensure employees get the time off that they
requested, while simultaneously providing you with less preferable
solutions when required.
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When you have found a solution
that you like, click it in the list above to highlight it and then click the
"Use Selected Solution" button to automatically paste the solution to the
schedule. The computer will automatically update the schedule and remove it
from the "Problems List" described above. When you are done with the
Solution Generator, click the "Close" button. |