(Click on smaller images to make them bigger)
Employee Quantity Per Shift Matrix |
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A quick glance at the top of the Floor chart window will show you that any given day of the week (Monday through Sunday) has been divided into Day and Night shifts. |
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The numbers in the boxes as shown in the picture at left, tell the computer how many people to schedule for a given Day or Night shift. In this example, five (5) people will be scheduled for the Monday-Day shift and nine (9) people will be scheduled for the Monday-Night shift. |
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Note that Monday is highlighted in
this example. The highlight indicates the day that is currently opened for
modification. You can change to a different day of the week by selecting the desired day from the drop down box show here. |
Shift Start & End Times |
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The boxes shown here is where you
can specify the Clock-In and Clock-Out times for each specified position. In
this screen shot, for example, the employee scheduled in Section 1 will be
scheduled to clock-in at 11:30 am and clock-out at 4:00 pm. Additionally,
there is a "Host" scheduled to clock-in at 1:00 pm and clock-out at 4:00 pm. You will notice that the numbers in the "Hours" column to the right of the text boxes tell you how many hours you have scheduled for any given section. This helps you as the manager to control labor hours and associated costs. You can type any alphanumeric text you want in the "Section/Title" column. This column is useful when you want to specify a specific duty to a certain employee. In this example, we have specified that section 4 will be assigned a "Host" shift and section 5 will be a "Trainee". For more information on how to link certain duties with certain assignment numbers, click HERE Notice that there are only 5 rows of boxes for the Day shift and 9 rows of boxes for the Night shift. This was specified in the previous examples. If you were to specify that more (or less) employees should be scheduled for a shift, the computer will automatically add (or subtract) as many boxes as you have specified employees to be scheduled. |
Automatic Hour Calculator |
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The Automatic Hours Calculator automatically tallies all of the hours you have scheduled and displays that information in an easy to read table at the bottom of the Floor Chart window. This helps you as the manager to control labor hours and associated costs. |
Clock Helper |
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Some users may have problems
entering the Start and End times as described
above. The Scheduler application will
allow you to enter the times in any format you desire, but only the format
specified will allow the Automatic Hour
Calculator to function correctly. If you are having trouble entering the
times in the recognizable format, you may want to use the Clock Helper. When this check box is checked, clicking in any of the Start or End time boxes will open the clock helper dialogue box. |
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The Clock Helper dialogue box allows you to set Start and End times in 5 minute incriments in either 12 or 24 hour format. |
Week Of Button and Calendar |
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This button sets the date of the schedule you are making. If the date displayed on the button does not correspond to the date of the schedule you are making, click the button to change it. In this example, the week of 6/23/2003 is displayed. |
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Clicking the "Week Of" button will make a small calandar pop up. Click on any date in the week you are making the schedule for. Note in this example that we have clicked on Sunday June 29, 2003. Since this particular date is part of the week beginning on Monday June 23, 2003, the "Week Of" button shown above will show "Week Of: 6/23/2003" and NOT "6/29/2003" |
Other Buttons |
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The final control on the Floor
Chart screen are listed here:
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