Special Assignments

 

You can choose not only to force the computer to always schedule an employee for a certain shift, but also force the computer to always assign the employee to a certain assignment. Let us say, for example, that Alison has been with our company for several years and has earned quite a bit of seniority. As a show of our appreactiation for her years of service, we have decided to pretty much give her what ever sections she wants every week. The Special Assignments feature will allow us to achieve this.

 

 

Special assignments can be made from both the Temporary Availability screen, as well as the Permanent Availability screen.

To access the Special Assignments window, click the "Assign A Specific Section" button and click the shift you want to create a special assignment for.

The Special Assignments window will appear.
The large list in the middle of the window displays information relating to the sections already currently assigned to other employees.

If you attempt to assign a section that is already promised to another employee, a message box will appear informing you of the situation and asking if you would like to override the existing assignment. If you choose to override an existing special assignment, the old employee will have their yellow special assignment indicator automatically replaced with a blue "Always Schedule" indicator, as pictured above. This prevent the computer from assigning the same section to multiple employees.

The drop down box shows you a list of all of the sections that are available to the selected employee.

If you see a hyphen (-) in the list, it indicates that that section is not assignable to the selected employee due to their category rating.

Making a selection from the drop down list will automatically assign the selected section to the employee.