Working With A Finished Schedule

The Scheduler application generates a finished schedule and displays it in the window pictured at left for your review. While the schedule is in this window, you have the ability to edit or alter the schedule, display additional availability information, and save it in two different formats.

To alter any information contained in the schedule, simply click in the box you want to change and type in the new value.

File Menu

The File menu at the top of the window allows you to do several things.

  • The "Save As Schedule" option allows you to save the schedule in the Scheduler format which will allow you to re-open the schedule later for future review and/or alteration if necessary.
  • The "Save As HTML" option will allow you to save the schedule in the popular HTML format which is readable by both Microsoft Excel and any internet web browser, such as Internet Explorer and Netscape Navigator.
    • The HTML capabilities of Scheduler are particularly important and useful when uploading finished schedules to the Internet for download and review by all of your employees, 24 hours a day. NOTE: If you plan to use the EZ Uploader utility to upload your schedules to the Internet, you must name the saved file "schedule.htm"
  • The "Exit" option will close the Schedule application.
  • The "Print" command is not supported by the Scheduler application. To print a schedule, you must save it in the HTML format and print it from your Web Browser or Excel.

 

Format Menu

The Format menu has a single option that will allow you to display availability information on your finished schedule. This is particularly useful when an employee needs to find someone to cover their shift for some reason.

By including availability information, you can see at a glance which employees are available (Denoted "Available"), which have requested time off (Denoted "R/O"), and which are not available (Denoted "X"). This save you time when callifsng employees in that you do not have to bother calling the employees whom you know to be unavailable.

The schedule seen at left as compared to the one at the top of this article illustrates the aesthetic differences between a schedule containing availability information, and one without it.